Jacob's Pillow seeks a Full Time Director of Finance to oversee all daily finance, accounting and reporting activities for a $12 million annual operating, and a varying annual capital budget of $1-10 million. The Director of Finance will ensure that Jacob’s Pillow has the financial systems and procedures in place to support effective program implementation, accurate reporting and efficient operations, as well as to conduct accurate and sound audits. They will work closely with department directors to understand how the scope of activities may affect the financial risks and opportunities of the entire enterprise.
Jacob’s Pillow has complex program offerings and diverse funding sources, including state, federal, corporate, and foundation grants, and multiple earned revenue streams. Knowledge and understanding of fund accounting best practices, current GAAP and Office of Management and Budget requirements for this role is critical, as is the ability to work closely with Board officers, program directors and fundraising staff.
LOCATION: In-person or hybrid remote, minimum 2 days per week on site.
REPORTS TO: Deputy Director
SUPERVISES: Controller, Accountant
WORKS WITH: All departments and department heads such as HR, Patron Services, Marketing and Philanthropy.
COMPENSATION: $85,000 - $110,000
BENEFITS: Health and dental insurance, FSA, 403(b) matching contribution, paid time off, life insurance, short- and long-term disability.
SUMMER ONLY: Jacob’s Pillow provides three meals a day, studio usage, and free access to classes, performances, and talks
- Manage and oversee all financial operations
- Approve/review all expenditures, including purchasing, company credit cards, check signing, and cash
- Maintain proper checks and balances; supervise control procedures
- Monitor, forecast and ensure properly segregated cash balances to meet obligations
- Oversee budget preparation and controls; work with all department heads to complete components, develop forecasts and monitor variances
- Oversee vendor relations and internal financial workflow; develop related policies and recommend them to senior management
- Execute Jacob’s Pillow’s investment and commercial banking needs, under the direction of Deputy Director and Finance Committee
- Oversee annual audit and tax preparation, and liaise with Pillow's independent auditors, subject to Board Audit Committee; oversee all registrations and filings, including state charity registrations
- Assist with production of grant proposal budgets and supervise the tracking of grant funds
- Issue monthly financial statements, budget status projections, investment reports, special project budget statuses, short and long term cash flow projections, and other information, financial analyses and reports as needed
- Clearly communicate monthly, quarterly, and annual financial statements; monitor progress and changes and keep senior leadership abreast of Jacob’s Pillow’s financial status.
- Supervise maintenance of financial records: general ledger, accounts payable, accounts receivable, payroll
- Manage accounting software, in tandem with IT Manager and fundraising database
- Ensure daily reconciliation of contribution records, as well as timely preparation of financial reports for funders
- Supervise all revenue recording and appropriate reconciliation to daily deposit records
- Oversee monthly reconciliation of fund balance accounting
- Oversee monthly endowment fund balance accounting
- Ensure financial and tax compliance with GAAP and FASB standards
- Manage payment of artist contracts, including charge-backs
HUMAN RESOURCES ADMINISTRATION:
- Work with Human Resources to monitor and supervise onboarding and compliance paperwork
- Confirm appropriate time and payroll authorization
- Oversee final payroll processing and tax reporting.
- Assist with employee benefits administration
- In tandem with Deputy Director, advise on legal and compliance matters
- Manage insurance coverage and case administration
- Support office management including reception, and public inquiries
- Bachelor's degree in accounting or related financial field; a minimum seven years of related management experience.
- Thorough knowledge of generally accepted accounting principles; fund accounting, auditing, fiscal management; automated accounting systems and data processing inter‑relationships.
- Relevant finance and accounting experience in a nonprofit organization.
- Ability to effectively apply accounting and auditing techniques and procedures in the work performed; to prepare clear, complete and concise reports; to work on concurrent assignments and to meet deadlines; to communicate effectively orally and in writing, and to establish and maintain cooperative relationships with those contacted in the course of work; strong work ethic, commitment to accuracy and a team player.
- Demonstrated success in communicating effectively orally and in writing.
- Intermediate to advanced knowledge and application of word processing, spreadsheet and presentation computer software in a P.C. environment.
- Advanced knowledge of databases and experience with general ledger software.
- Ability to solve complex problems within standardized policies and procedures.
- Experience in a performing arts or cultural organization. Advanced Finance degree, MBA or CPA certification.
- Systems conversion experience.
SKILLS & QUALITIES
- Requires independent initiative under general supervision.
- Ability to effectively relay information and respond to questions from internal staff.
- Requires well-developed interpersonal communication skills, tact and diplomacy to develop and maintain effective internal customer service.
COVID vaccination with booster is required as a condition of employment. Jacob’s Pillow observes COVID-19 protocols to ensure the safety of all employees. Protocols will evolve due to changing conditions, and are subject to change in accordance with local laws and regulations and medical direction.
*Effective January 1, 2023 the second booster will be required
About Jacob’s Pillow
Jacob’s Pillow is committed to providing an inclusive, diverse, accessible, and equitable environment that cultivates the celebration of the art of dance and its positive impact on communities. Jacob’s Pillow’s mission is to support dance creation, presentation, education, and preservation; and to engage and deepen public appreciation and support for dance. Organization-wide values include inclusion, leadership, integrity, flexibility, partnership, and sustainability. Learn more about Jacob’s Pillow, its mission statement, and its values here.
Jacob’s Pillow is a registered 501(c)(3) not for profit organization that provides equal opportunity for all employees and applicants for employment without regard to race, color, creed, religion, gender, sexual orientation, national origin, age, marital status, mental or physical disability, pregnancy, military or veteran status, or any other basis prohibited by state or federal law. This policy also prohibits employees from harassing any other employee for any reason including, but not limited to, race, religion, sex, national origin, age, or disabled status.
Job Type : Full-Time
Education Level : Bachelors Degree
Experience Level : Mid to Senior Level
Job Function : Administrative