Executive Assistant to the Vice President of OIDEI

Executive Assistant to the Vice President of OIDEI

Williams College

Opening Details 

Vice President for Institutional Diversity, Equity, and Inclusion

Williams College is pleased to announce an opening for an Executive Assistant to the Vice President for Institutional Diversity, Equity, and Inclusion (OIDEI). Reporting to the Vice President or their designee, this full-time, year round position serves as first point of contact in the Vice President’s office, provides continuity and administrative coordination within the office, and, on behalf of the Vice President, with other senior administrative offices. The Executive Assistant will have the opportunity to work collaboratively with the Vice President and the OIDEI leadership team to support relevant committees, initiatives and programs. Some evening and weekend hours are required.

Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, economic status, gender, disability status, gender expression, nationality, sexual orientation, and religion.

Hybrid on-site/remote work arrangements may be available with approval for employees based in NY, MA, CT, or VT; subject to review and revision as policy evolves.


Duties and responsibilities include, but are not limited to, scheduling and meeting organization, preparing departmental revenue and expense reports, managing meeting and travel arrangements, and special projects as assigned. Other primary duties include:

  • Serving as the first point of contact with the Vice President’s office.
  • Serving as the first point of contact with the Vice President’s office.
  • Engaging students, families, faculty, staff, alumni and external constituents to resolve problems and direct inquiries.
  • Handling logistics for meetings involving internal and external constituents;
  • Preparing materials relevant to key meetings and serving as administrative liaison to assigned committees.
  • Managing budgetary and periodic financial reporting; tracking budgets and expenditures. 
  • Handling purchasing card accounting and reconciliations and processing invoices.
  • Maintaining office and department webpages.
  • Supporting faculty and staff hiring processes.
  • Scheduling workshops and tracking attendance.
  • Overseeing internal record-keeping processes.


  • 5 years administrative experience, or equivalent combination of skills and experience. An Associate's or Bachelor’s degree is preferred.
  • A commitment to serving students, faculty, staff, families, and campus guests in a courteous, confidential, and professional manner is required.
  • A working knowledge of Microsoft Office Suite required.
  • Excellent written and oral communication skills.
  • Excellent interpersonal and organizational skills.
  • Demonstrated ability to manage budgets.
  • Experience with web-based content management systems is preferred.

The ability to collaborate and communicate effectively with many different individuals, offices, and departments on campus is essential.  In a cover letter, applicants should highlight their relevant experience and also describe how they will embrace the college’s commitment to fostering an inclusive and welcoming community.

Application review will begin on August 15, 2023, and will continue on a rolling basis thereafter.  Pay range is from $25 to $30 per hour, commensurate with experience. Job band 19. Please visit https://staff-carreers.williams.edu/ to apply. All applications will be reviewed by the search committee. If you have any questions, please feel free to contact us via phone at (413) 597-4247 or email at hr@williams.edu.

Conditions of Employment

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable.

Equal Employment Opportunity

Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at (413) 597-2681 or email at hr@williams.edu.

Additional Info

Job Type : Full-Time

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